Privacy Policy

PRO Estimating Services ("we," "us," "our") is a professional construction cost estimating company headquartered at 1065 SW 8th St, Miami, FL 33130. We provide construction cost estimating, quantity takeoff, and bid preparation services to contractors, subcontractors, developers, architects, and construction professionals across all 50 US states.

This Privacy Policy describes how we collect, use, store, and protect your personal information and project documents when you visit our website at proestimatingservices.com or use our estimating services.

By contacting us, requesting an estimate, or submitting project documents, you agree to the practices described in this policy. If you do not agree, please do not use our services or submit any project materials.

The following terms are used throughout this Privacy Policy:

We collect two categories of information: information you provide directly, and information collected automatically when you visit our website.

Information You Provide Directly

When you contact us, request a quote, or engage our services, you may provide:

• Contact details: Your name, email address, phone number, and business address
• Company information: Your company or organization name, and the type of business you operate (contractor, subcontractor, developer, architect, etc.)
• Project details: Project name, location, project type, scope of work, and bid deadlines
• Project documents: Construction drawings, specifications, blueprints, and any other files submitted for estimating
• Communications: Emails, messages, and notes exchanged during the estimating process

Information Collected Automatically

When you visit our website, certain information is collected automatically through standard web technologies:

• Device and browser information: Browser type, operating system, and device type
• Usage data: Pages visited, time spent on each page, links clicked, and navigation patterns
• IP address: Your approximate geographic location based on your IP address
• Referral data: The website or search engine that directed you to our site

This automatic data is collected via Google Analytics and similar tools and is used solely to improve our website and understand how visitors find and use our services.

We use the information we collect only for legitimate business purposes directly related to delivering construction estimating services:

• To prepare and deliver estimates: Your project documents and scope details are used to produce accurate cost estimates and quantity takeoffs
• To respond to inquiries: Your contact details allow us to send quotes, ask clarifying questions, and follow up on submitted projects
• To process and confirm work: Project and billing information is used to confirm scope, issue invoices, and document completed work
• To improve our services: Aggregated, anonymized usage data helps us understand which services are most in demand and where our website can be improved
• To communicate service updates: We may occasionally send emails about changes to our services, pricing, or turnaround times. You may opt out of these at any time
• To comply with legal obligations: We retain certain records as required by applicable US tax and business regulations

Construction drawings and project specifications are sensitive commercial documents. Contractors and developers trust us with plans that contain proprietary design details, competitive pricing strategies, and pre-bid project information. We take that responsibility seriously.

Specifically, regarding your project documents:

• Documents are accessed only by the estimator(s) working on your specific project
• Files are not shared with other clients, subcontractors, or third-party vendors
• Project details are not used to inform estimates for competing contractors on the same project
• We do not retain your drawings beyond the period needed to complete and deliver your estimate, unless you request otherwise
• If your project requires a Non-Disclosure Agreement (NDA) before you share documents, we can accommodate that on request

If you have specific confidentiality requirements for a project, contact us at plans@proestimatingservices.com or call (786) 575-7818 before submitting any documents.

We use a limited number of third-party services to operate our website and business. These services may process some of your data as part of their normal operation:

We do not use advertising networks, social media tracking pixels, or retargeting technologies on our website.

We do not sell, rent, or trade your personal information or project documents. We do not share your information with third parties except in the following narrow circumstances:

• With your explicit consent: If you specifically ask us to coordinate with another party on your behalf, such as a GC or architect, we will only share what you authorize
• To comply with legal requirements: If required by law, court order, or government authority, we may be obligated to disclose certain information. We will notify you where legally permitted before doing so
• To protect our legal rights: In the event of a dispute, we may need to reference project communications and documents as part of any legal or arbitration process
• Business transfer: If PRO Estimating Services is acquired or merged with another company, client information would be transferred as part of that transaction. We would notify affected clients in advance

We take reasonable technical and organizational measures to protect your personal information and project documents from unauthorized access, loss, or disclosure:

• Email communications containing project documents are transmitted over encrypted connections
• Project files stored digitally are kept in access-controlled systems limited to the estimating team
• Our website uses HTTPS encryption for all data transmitted between your browser and our servers
• Access to client files is restricted to staff members with a direct role in delivering your estimate

No method of digital transmission or storage is completely secure. While we take these precautions seriously, we cannot guarantee absolute security. If you have concerns about transmitting sensitive documents, contact us to discuss alternative delivery options before sending.

If we become aware of a data security incident affecting your information, we will notify you promptly using the contact details you provided.

We retain different types of information for different periods based on how they are used:

To request deletion of your data or project documents at any time, contact us at plans@proestimatingservices.com.

Our website uses cookies and similar technologies to improve your experience and help us understand how visitors use the site.

Types of cookies we use

• Essential cookies: Required for basic website functionality. These cannot be disabled and do not collect personal data.
• Analytics cookies: Set by Google Analytics to collect anonymous data about page visits, session duration, and traffic sources. This helps us understand which pages are most useful and how visitors find our site.
• Preference cookies: May store basic preferences such as your most recently viewed page to improve navigation on return visits.

Managing cookies

You can control or disable cookies through your browser settings. Most browsers allow you to block or delete cookies from specific sites. Disabling analytics cookies will not affect your ability to use our website or request estimates. Instructions for managing cookies in common browsers:

• Google Chrome cookie settings
• Mozilla Firefox cookie settings
• Apple Safari cookie settings
• Microsoft Edge cookie settings

We do not use advertising cookies, retargeting pixels, or any tracking technology associated with ad networks.

Depending on your location, you may have certain rights regarding your personal information. We respect and honor these rights regardless of where you are located:

• Right to access: You may request a copy of the personal information we hold about you
• Right to correction: You may ask us to correct inaccurate or incomplete information
• Right to deletion: You may request that we delete your personal data and project documents, subject to our legal retention obligations
• Right to opt out of communications: You may unsubscribe from any non-essential communications at any time by replying to any email or contacting us directly
• Right to data portability: You may request a copy of your data in a common format
• California residents: If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information is collected and the right to opt out of any sale of your data. We do not sell personal data.

To exercise any of these rights, contact us at plans@proestimatingservices.com. We will respond within 30 days of receiving your request.

PRO Estimating Services provides professional construction cost estimates and quantity takeoffs based on the project drawings, specifications, and scope information submitted by the client. Our estimates represent our best professional judgment of probable construction costs at the time of preparation.

By using our estimating services, you acknowledge and agree to the following:

• Estimates are opinions of probable cost, not contractual guarantees of the actual price at which a project can or will be constructed
• Accuracy depends on information provided: the quality and completeness of drawings, specifications, and scope details you submit directly affects estimate accuracy. Incomplete, unclear, or preliminary drawings will produce less precise results
• Market conditions change: material costs, labor rates, and subcontractor pricing fluctuate. An estimate prepared today may not reflect pricing at the time bids are actually received
• Revisions require updated information: if the project scope, drawings, or specifications change after an estimate is delivered, the original estimate may no longer apply. Scope changes should be communicated so revised figures can be prepared
• PRO Estimating Services is not liable for any financial loss, contract award decisions, project outcomes, or damages arising from reliance on an estimate, whether or not the actual construction cost differs from the estimated figure
• Estimates do not constitute a bid: our cost estimates are professional assessments, not bids or offers to perform construction work

We stand behind our 96% accuracy rate across completed projects. That means our estimates are typically within a reasonable range of actual costs when based on complete project documents and current market data. However, no estimating firm can guarantee that every estimate will match every final project cost in every market condition.

If you have questions about the assumptions, exclusions, or limitations included in a specific estimate we have prepared, contact us at plans@proestimatingservices.com or call (786) 575-7818 before making bid or contract decisions based on those figures.

To the fullest extent permitted by applicable law, PRO Estimating Services' total liability for any claim arising from the use of our estimating services shall not exceed the fee paid for the specific estimate in question.

Updates to this policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, or applicable law. When we make material changes, we will update the "Last updated" date at the top of this page. We encourage you to review this policy periodically.

Continued use of our website or services after any changes to this policy constitutes acceptance of the updated terms.

How to contact us

If you have questions about this Privacy Policy, want to exercise your data rights, or have concerns about how your information is handled, please contact us: